The Executive Secretaries are among those who provide administrative support to the various levels of business and organizational management. Individuals who possess strong communication, mathematics and business skills are in demand for this type of employment. This article provides an account of these skills.
Executive Secretary Job Overview
Executive Secretaries often work closely with the executives whom they support. According to the U.S. Bureau of Labor Statistics, www.bls.gov, Executive Secretaries deal with information management tasks, such as scheduling conference calls and reviewing memos. The extent and complexity of their duties can depend on a number of factors. Among these factors are:
• Education and certification
• Experience in administrative support, management and business
• An executive's level within the organization
• An executive's confidence in the secretary's effectiveness and discretion
Executive Secretary Program Basics
Training programs for Executive Secretaries emphasize various skills, including keyboarding, speed writing and dictation. Many training programs also include classes to develop the following basic skills:
• Proofreading and editing
• Filing and record keeping
• Office equipment and procedures
• Conference and meeting planning
• Travel arrangements
Communication Skills
Executive Secretaries in the United States need strong reading, writing and speaking skills. Associate's degree programs incorporate courses in English composition and speech. Students can further enhance their credentials by taking foreign language courses. In addition, communication skills in the following technologies are highly valuable:
• Word processing
• Publishing
• Spreadsheets
• Presentations
• Internet navigation
• Web site development
Management Skills
Executive Secretaries are frequently required to train and supervise others. They may even be in charge of hiring, assigning and evaluating office personnel. Training programs might therefore include coursework in:
• Human relations
• Management and supervision
• Motivation
• Team building strategies
• Project management
Business Skills
Mathematical competency is an essential skill for Executive Secretaries. Coursework may include business math and algebra. Other mathematical subjects may include:
• Personal finance
• Accounting principles
• Business law
• Budgeting
• Procurement
• Payroll
• Tax policy
Further Education for Executive Secretaries
Many secretarial positions may be secured with a certificate an associate degree; however, it's becoming more common for high-level Executive Secretarial positions to demand a bachelor's degree. Some jobs may even require an MBA.
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Assim como já foi citado em outros artigos, esse documentário complementa as informações anteriores, deixando claro o quanto é importante que os profissionais participem de treinamentos que facilitarão o compreendimento de suas funções.
Os secretários são aqueles que prestam apoio administrativo aos vários níveis de negócios e de gestão organizacional. Os indivíduos que possuem forte comunicação, matemática e habilidades de negócios estão na demanda para esse ocupar esse emprego. Por isso que atualmente é encontrado muitos cursos que especializam esses profissionais, reunindo: habilidades de comunicação (planilhas, apresentações, desenvolvimento de sites, etc.), competências individuais (motivação, gerenciamento de projetos, relações humanas, etc.) e competências empresariais (orçamento, contrato, folha de pagamentos, etc.).
Muitos cargos de secretariado pode ser comprovada com um certificado de um grau de associado, no entanto, está se tornando mais comum para os cargos de alto nível de secretariado executivo para exigir um grau de bacharel. Alguns trabalhos podem até mesmo exigir um MBA.
Vocabulary:
• Spreadsheets - Planilhas
• Accounting principles - Princípios contabilísticos
• Budgeting - Orçamento
• Procurement - Contratos
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